Administrative Services Offered

Correspondence

• Prepare all correspondence templates to insure a high level of productivity on daily reoccurring documents. Insure prompt approvals, delivery and follow-up.
• Maintain detailed, incoming and outgoing logs. Project files organized and updated daily.
• Follow-up and write the correspondence to relating to RFI’s, submittals and daily field issues.

Contract and Change Orders Management

• Prepare change order estimate evaluation spreadsheets for review and approval.
• Draft change orders for signatures, log, copy and necessary attachments.
• Collect daily extra work bills, review for completeness and accuracy; transmit for approval or return for correction.
• Review Certified Payrolls for compliance with prevailing wage rates and the extra work bills.

Project Meetings

• Prepare agenda, contact attendees and collect items to be reviewed, publish meeting minutes.
• Facilitate meetings to insure all parties are congenial and meeting stays on agenda.

Submittals & RFI’s

• Receive, log, and distribute to appropriate parties for review.
• Insure schedule requirements and timelines are adhered to consistently.

Project Reports

• Collect data and assist in the preparation of project job cost and monthly progress reports.
• Insure all inspectors’ daily diary reports are prepared in a timely manner, collect and review for completeness, such as change order number referencing.